An AI prompt that explains where your cost per mile moved, which cost lines drove it, and what to look at next.
Explain the change in cost per mile for [fleet or region] between [period A] and [period B]. Data: total miles [miles for each period], and costs by line for each period: [fuel, driver pay, maintenance, insurance, equipment, tolls, other]. Calculate cost per mile for each line and in total, rank the lines by how much they moved, and give the likely reason for the top three. Note any line where the data looks incomplete. Use a short table and no more than 200 words.
Total cost per mile rose from $1.96 to $2.08, up 12 cents.
Biggest movers
Look at next: whether the older tractors in the August repairs are due for replacement.
Data note: tolls look low for Q3 and may be missing September.
Vic pulls miles and cost lines, calculates the change, and drafts the explanation for your approval.
Total operating cost for a period divided by total miles driven in that period. Breaking it out by cost line shows what drives the change.
Commonly fuel, driver pay, maintenance, insurance, equipment and tolls. Use the lines your accounting already tracks.
Pick one and use it every time. Total miles is the most common. Loaded miles shows the cost of empty miles more clearly.
Any AI chat tool. Paste it, fill the fields, and review the draft before sending. In Vic, the facts fill in for you.
Volume, margin and on-time by lane, with what changed and why.
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Open prompt →